Productivity Apps
Discover the essential apps trusted by entrepreneurs, creators, builders, and everyday visionaries to stay grounded, get organized, and get things done — across wellness, business, and life.
Why the Right Apps Matter
Productivity isn’t just about doing more — it’s about choosing systems that actually help you stay grounded, organized, and in control.
Replace Clunky Tools
Stop wasting time on clunky apps.
Align With Your Goals
Create systems that actually support your goals.
Streamline & Energize
Streamline your workflow and boost your energy.
Featured Productivity Tools We Trust
These aren’t just popular apps — they’re the tools trusted by entrepreneurs, creators, and visionaries to stay organized, aligned, and energized.
Each one supports smoother workflows across life, business, and creative pursuits.
Here’s a quick comparison to help you choose what fits your workflow best.
| Notion | ClickUp | Todoist | Google Calendar | Sunsama | Motion | |
|---|---|---|---|---|---|---|
| Best For | All-in-one planning | Team projects & tasks | Simple to-do lists | Scheduling & reminders | Daily planning with tasks & calendar | AI-powered time & task management |
| Ease of Use | Moderate | Steep learning curve | Very easy | Very easy | Easy with short onboarding | Moderate (due to automation) |
| Mobile App | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| Great for Teams | Basic collaboration | Robust features | Limited | Not designed for collaboration | Some team visibility features | Works best for individuals & small teams |
| Customizable | Highly customizable | Fully customizable | Minimal customization | Basic settings only | Minimal but focused customization | Customizable with AI logic |
This guide will help you match your work style to the tool that fits you best.
Not sure what is the Right App for You?
Pick the one that fits your brain, not just the trend. Here’s a simple guide to help.
🧠 The Thinker
You love having one flexible space to capture thoughts, ideas, goals, and systems all in one place.
Best apps: Notion, ClickUp
You thrive with flexibility and don’t mind customizing your own structure.
✅ The Taskmaster
You want simple, clear to-do lists and checkable boxes. Your focus is getting things done with minimal distractions.
Best fit: Todoist or Google Tasks
You need clarity, speed, and action — now.
📅 The Planner
You’re all about structure and visibility. You want to see your day, week, or month mapped out — and your tasks alongside it.
Best fit: Sunsama or Google Calendar
You thrive on routine and time blocking.
🤹 The Multitasker
You’re wearing a lot of hats — balancing work, errands, family, side projects, and everything in between. Your priorities shift throughout the day, and you need a system that keeps up.
Best app: Motion
Its smart AI adjusts your schedule as life happens, helping you stay on track without the overwhelm.
The Side Hustler💡
Your day: 9–5 work, then creative hustle time — without burning out.
How the tools help:
Sunsama: Helps you prioritize after-hours tasks.
Notion: Holds your big-picture ideas.
Todoist: Keeps things moving with quick-hit task lists.
Try Todoist for Free:
The Creative Freelancer 👩💻
Your day: Juggling client projects, deadlines, and communication.
How the tools help:
ClickUp: Organizes client timelines and deliverables.
Google Calendar: Keeps your schedule clear and focused with reminders and time blocks.
Try ClickUp for Free:
The Wellness Coach 🙋♀️
Your day: Sessions with clients, content planning, and personal self-care.
How the tools help:
Google Calendar: Schedules your sessions.
Notion: Tracks client info and wellness plans.
Todoist: Keeps daily admin tasks out of your head.
Try Google Calendar for Free:
The Thinker 🧠
Your day: Long-term planning, idea development, and quiet focus
How the tools help:
Notion: Stores ideas and long-form content
ClickUp: Manages larger projects.
Motion: Automatically schedules tasks around your flow.
Try Notion for Free:
The Multitasker ✅
Your day: Wearing a lot of hats — work, errands, family, side projects, and everything in between.
How the tools help:
Motion: Adjusts your schedule in real time.
Google Calendar: Anchors recurring events.
Todoist: captures anything that pops into your head.
Try Motion for Free:
The Family CEO 👨👩👧
Your day: School runs, snack duty, errands, and squeezing in work or self-care.
How the tools help:
Motion: Protects your focus during small windows.
Google Calendar: Keeps the household in sync.
Todoist: Ensures nothing gets forgotten.
Try Todoist for Free:
Not every productivity tool fits every work style — that’s why we’ve matched them to real-life roles so you can find what works for you.
Forge Your Flow
Ready to take your productivity to the next level? You’ve seen what these tools can do — now it’s your turn to put them into action.
These are the tools that keep me focused and flowing through the day — and they can help you too.